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Summary of Phoenix PSF Services

Registrar Agent Services

  • Maintain the database of investors/limited partners
  • Maintain the share/unitholder/capital account register(s)
  • Process investors transactions (commitments/subscriptions) capital calls, redemptions, exchanges, transfers, distributions/dividends
  • Process reconciliations

Client Communication Agent Services

  • Subscription, redemption, switch, transfer confirmations
  • Periodical statements of holdings
  • Capital account statements
  • Response to investors queries
  • Shareholder and Delegates communications
  • Preparation of PRIIPs / KIDs

Central administration / Fund administration services

  • Fund bookkeeping
  • Portfolio Valuation
  • NAV Calculation
  • Preparation of Financial Statements and Fund Reporting
  • Supervision of the Audit Process
  • Regulatory Reporting

Company Formation / Transfer-in process

  • Liaise with relevant parties to initiate and coordinate the incorporation, formation or transfer-in process for entities (such as the notary, legal and tax professionals)
  • Introductions to banks, brokers and depositaries 
  • Arrange or assist with opening of bank / broker accounts (deal with AML and KYC requirements)

Management Services

  • Provide suitably experienced and qualified directors, managers and authorised representatives

Financial Accounting and Reporting

  • Maintain accurate and complete company accounts and records
  • Prepare consolidations for complex structures
  • Prepare annual local Luxembourg GAAP and IFRS financial statements
  • Management reporting as per client requirements (provide forecasting, budgeting and cash flow analysis)
  • Manage day-to-day operations and coordinate with third party providers
  • Administer bank accounts
  • Offer audit support when required

Corporate Secretarial

  • Provide registered office and handle client entity’s correspondence
  • Organise and manage board meetings (prepare agendas, convening notices and board packs)
  • Draft minutes and resolutions arising out of board meetings and AGMs / EGMs
  • Maintain shareholder/bondholder registers and entity records
  • Supervise matters relating to local filing and registration requirements and responsibilities of entities

Regulatory and Tax Compliance

  • Ensure all statutory requirements are adhered to and notify the client of impending deadlines and changes
  • FATCA and CRS support
  • KYC and AML management
  • MDR / DAC6 intermediary services and reporting
  • CSSF / BCL reporting 
  • Tax compliance, including VAT and corporate tax registration and filing
  • Coordinate with external tax advisors, as needed
  • Ultimate beneficial owner register services (RBE)